Which is better, a corporate contract or an individual contract for a mobile phone? ｜Commentary on switching

Many companies use mobile phones for work, but it is not uncommon for employees to use their own mobile phones for work. In order to overcome this situation, there are probably many business owners and people in charge who are considering switching to mobile phones with corporate contracts.

In this article, I will explain about corporate contracts for mobile phones and switching contracts. By all means, please use it as a reference when introducing a corporate contract mobile phone.

Contents

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Corporate Contracts for Mobile Phones

In order to switch to a corporate contract for a mobile phone, it is necessary to know the outline of a corporate contract and to recognize the difference from an individual contract. I have.

What is a corporate mobile phone contract? is to A corporation is an organization that has been given a “legal personality” and refers to a different social existence that is different from people.

It depends on the mobile phone carrier, but corporate contracts have various advantages. However, if you are a sole proprietor or a freelancer, you are not a legal entity. You may not be able to enter into a corporate contract, so be sure to check in advance.

Differences from individual contracts

The difference between a personal mobile phone contract and a corporate contract is not the mobile phone itself, but the contract type and rate plan. Since corporate contracts require multiple lines, there are special plans for corporations, etc., and there is a high possibility that costs can be reduced compared to individual contracts in terms of basic charges and call charges.

For corporate contracts, the fee varies depending on the size of the corporation. With thousands of line contracts and dozens of line contracts, thousands of line contracts are cheaper per line.

In the case of a corporate contract, you can receive SMS and MMS services exclusively for corporations, and you can set up a business-only email address in the company's domain.

First, please contact the KDDI collective office.

Benefits of a corporate mobile phone contract

I mentioned earlier that there are many benefits to a corporate mobile phone contract. Here we explain what the benefits are.

Cost Reduction in Call Charges

One of the big benefits of having a corporate mobile phone contract is the cost reduction in call charges. Depending on the company, there are cases where personal mobile phones are used for business and allowances are made according to the amount of usage. However, if you switch multiple mobile lines to a corporate contract, you can significantly reduce call charges.

Depending on the carrier, various corporate contract plans are available, and you can choose the one that is suitable for your company. Discount rates and discount rates may differ depending on the number of contracted lines and contract period, so compare before signing a contract. There is also a plan that allows free calls between lines under the same corporate name.

Plans can be managed collectively

When using an employee's personal mobile phone, only the employee can change plans, etc. By making a corporate contract for mobile phones, you will be able to collectively manage plans and options in-house.

It depends on the carrier, but if you have a corporate contract, you can change the plan and options according to the amount of usage of your employees on the corporate contract screen on the web page. It is also possible to grasp communication charges for each department and individual.

Smooth accounting

If you have a corporate mobile phone contract, your accounting work will be smoother. When employees use their own mobile phones for work, it was necessary to separate work calls and private calls by using call details, etc., in order to calculate the call charges for business use and pay allowances.

If each employee has a different career, the work becomes complicated and cumbersome. If it is a corporate contract, accounting will be smoother because it will be managed under a single corporate name, which will lead to a reduction in the man-hours of the person in charge.

Prevents information leakage

Lending mobile phones to employees under corporate contracts helps prevent information leakage. Mobile phones contain confidential company information such as business partner information and customer information. The same applies if the employee's personal mobile phone is also used for work.

If an employee resigns or loses a mobile phone, there is a risk of leaking important information in the company. If you lend a mobile phone with a corporate contract to an employee, you can remotely lock the terminal or delete the data when the mobile phone is lost. Confidential information such as customer information can also be managed by accessing the internal intranet or the cloud environment with access restrictions from the terminal and using it, and information security can be more strongly protected.

Convenient tools are useful for business

Smartphones, even among mobile phones, can be retrofitted with tools that are useful for business. By installing applications that are useful for business, it functions like a personal computer, and it is possible to work with a single smartphone even when you are out or at home. Specifically, by linking with the system, you can perform expense reimbursement with a smartphone even from a remote location without going to work, and create and submit a daily report. In addition, by including various tools such as schedule management functions, text chat, and web conferencing, it contributes to productivity improvement.

The information database utilizes the cloud, and if you use an information sharing app, you can collect and check company information and customer information anytime, anywhere. It can be used not only as a mere means of communication, but also as a tool that facilitates business, so it is also an effective means of improving work efficiency and promoting communication between employees.

You can review the treatment of employees

By making a corporate contract with a mobile phone and lending it to employees, you can improve the treatment of employees and increase their satisfaction. connect. If the employee's personal mobile phone is no longer used for work, the employee's mobile usage fee at work will be zero. Also, by not using your personal mobile phone for work, you will be freed from the tension of being constantly conscious of work even on holidays, just in case you receive a work call on your private mobile phone.

Incorporating the apps that can be used for business as mentioned above will lead to revitalization and speeding up communication throughout the company.

First, please contact the KDDI collective office.

Disadvantages of corporate mobile phone contracts

Corporate mobile phone contracts have both advantages and disadvantages. There are two drawbacks to consider here.

Initial costs and running costs are required

The first disadvantage is the high cost of corporate contracts for mobile phones. Initial costs include corporate contract fees and mobile phone/smartphone purchase costs.

In addition, there are running costs such as basic charges, call charges, and communication charges. In order to keep costs down, it is important to select the best corporate plan. In addition, it is important to manage budgets and to check whether mobile phones lent by employees are used for private purposes. However, it can be said that these are the minimum necessary costs in order to avoid the risk that confidential company information may be leaked from personal mobile phones and cause great damage to the company.

Increased employee stress

The second disadvantage is that lending a mobile phone may increase employee stress. Some employees may feel stressed because they can't turn it on and off when their work cell phone rings on a holiday or when they receive an e-mail.

When lending mobile phones to employees, create in-house rules in advance regarding the handling of business mobile phones during holidays and long vacations, and enlighten them to comply with them. As a specific rule, when a customer calls on a holiday, an answering machine announces that the customer is on vacation. For emails, you could also send an auto-reply to let them know you're on vacation and provide them with alternative contact information.

First, please contact the KDDI collective office.

Switching mobile phones

About switching mobile phones, what you need when switching from a company to an individual and from an individual to a company I will explain.

What you need to switch from an individual to a corporation

You can switch from a personal contract to a corporate contract for mobile phones. Even if the mobile phone is under the employee's personal name, if it is mainly used for work, consider switching to a corporate contract.

As a precaution when switching from an individual name to a corporate name, please understand that the new name will succeed to the credits and liabilities of the current name. In addition, the following documents are generally required to change the name from an individual to a corporation.

・Confirmation documents of the individual to be transferred

・Confirmation documents for corporations

・Personal identification document of the visitor

・Documents that show the relationship with the corporation

Be sure to check the required documents at your carrier's call center, etc., so that you don't have to repeat yourself.

Items required for switching from corporate to individual

It is also possible to switch from a corporate to an individual mobile phone. However, it is necessary to take security measures such as confirming the erasure of confidential company information stored in mobile phones and changing database access passwords.

Depending on the carrier, administrative fees are required. The required documents also differ depending on the carrier, but generally the following documents are required.

・Confirmation documents of the individual to be transferred

・Confirmation documents for corporations

・Personal identification document of the visitor

・Documents that show the relationship with the corporation

Basically, switching a corporate contract to a personal name is not recommended. If you really need to switch, pay close attention to security.

First, please contact the KDDI collective office.

Examples of mobile phone corporate contracts

If you know examples of mobile phone corporate contracts, it will be helpful when introducing them to your company. Here we present two case studies.

Ohba Co., Ltd.

Since around 2018, Ooba Co., Ltd. has been promoting the use of IT in its operations as a means of realizing work style reform. As a forerunner, we are lending corporate-contracted smartphones to all employees, moving away from fixed-line phones and embarking on reforming the voice call environment.

The important point was whether or not we could entrust the telephone exchange of multiple lines, the convergence of landlines and mobile phones, etc. together. By entrusting this to KDDI Matomete Office, we are currently building an environment that facilitates communication between employees even during telework.

▸Click here to download and check more details

GRANDCITY Co., Ltd.

GRANDCITY Co., Ltd. has promoted the introduction of IT in the company and has worked to renovate the work environment with cutting-edge technology. The first thing we considered was going paperless. Where all information was conveyed on paper, IT technology was introduced, and smartphones and tablets were lent to employees.

Because we were able to quickly introduce a paperless system, the burden on our employees has been greatly reduced, contributing to increased sales. Smartphones and tablets are also helping to facilitate internal communication.

▸ Click here to download and check the details

First, please contact the KDDI collective office.

We recommend a corporate contract for mobile phones used at work

We recommend a corporate contract for mobile phones used at work. Here are three reasons why.

You can centrally manage the devices of your employees

By lending your employees devices such as mobile phones under corporate contracts, you can centrally manage all of their devices. You can increase security. Since the usage status of each employee can be grasped, management becomes easier, and management of increasing or decreasing the number of terminals does not become complicated.

Combine with other services to reduce costs

Some carriers offer discounts if you introduce the latest handsets along with a corporate mobile phone contract. I have. It is also possible to significantly reduce costs by integrating services that are useful for business, such as moving servers to the cloud and information sharing apps.

You can keep your current number even if you change to the latest model

When changing to the latest model You can use the current number even if you change it to . Communication between employees and communication with customers will not be disrupted. The latest models have high performance, and you can easily introduce tools that are useful for your business, so you can improve your work efficiency.

First, please contact the KDDI collective office.

Summary

There are quite a few companies that use mobile phones under the name of their employees for work. Considering the public and private balance, productivity improvement, and security, it is desirable to lend a corporate contract mobile phone to employees.

If you are considering a corporate mobile phone contract, leave it to KDDI Matomete Office. We can make optimal proposals that meet your company's issues and needs, such as mobile phones, communication environments, security environments, and cloud services that are useful for business. Also, please refer to "Utilization of smart devices". Why don't you start by switching your mobile phone to a corporate contract?

First, please contact the KDDI collective office.

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