What is Teams' whiteboard function?

During an online meeting via Microsoft Teams, it may not be possible to communicate smoothly using chat or materials. If it takes time to input or it is difficult to write, it may take time to proceed with the meeting.

In such a case, I would like to use the function of linking with Whiteboard, which is also an application of Microsoft. By linking the whiteboard with Teams meetings and chats, communication becomes smoother.

In this article, we will introduce Teams and whiteboard integration. If you have the opportunity to use Teams at work but don't know how to use it, please read it.

What is a whiteboard?

When you hold a meeting in Teams, participants use a dedicated whiteboard to write, draw, and sketch in the same workspace. I can. Microsoft Whiteboard (hereafter, whiteboard) is the digital canvas of Microsoft 365. Multiple members can write in real time, just like a whiteboard in a conference room. Information can be transmitted smoothly, so it is convenient to use in meetings.

Microsoft's whiteboard feature can be used with a Microsoft account. A free Microsoft account is fine too.

You can also invite others to share your whiteboard.

However, if you are using an organizational Microsoft account such as a company, and the administrator has disabled the whiteboard function, you cannot use it.

Microsoft Whiteboard has apps for Window10 and iOS. To access from a device without the app, access from Web Whiteboard.

You can use Whiteboard for the web in Teams meetings. Teams meeting attendees can draw, sketch, and write together on a shared whiteboard as a digital canvas.

After the Teams meeting ends, you can share the contents of the whiteboard.

How to use the whiteboard function in a Teams meeting [PC]

How to use the whiteboard function in a Teams meeting depends on the device. First, we will introduce how to use the whiteboard function when participating in a Teams meeting from a browser on a PC such as Windows or MacOS.

First, let's join the Teams meeting as usual. When accessing from MacOS, log in from a web browser and join the meeting.

Next, launch Whiteboard. Windows has a whiteboard app, so please start the app. There is no compatible app for MacOS, so let's open Web Whiteboard.

When you return to the Teams screen, click the "Share desktop" icon to display the menu. Select "Desktop/Window" from the menu that appears.

You will be asked to select a screen to share, so please select a whiteboard. Here, we are using MacOS, so select "Microsoft Whiteboard" from "Chrome tab".

If you want to use the app, please select the app from "Window".

After selecting, click "Share" to start sharing the whiteboard.

Click Create New Whiteboard or select an existing whiteboard and start typing.

You can see the shared whiteboard screen on other devices, including the Teams app. To stop sharing, select "Stop Sharing" at the top of the screen.

How to use the whiteboard function in a Teams meeting [mobile]

From here, we will introduce how to use the whiteboard function when participating in a Teams meeting from a mobile device such as a tablet or smartphone. increase. If you use a mobile device, a tablet is recommended because the screen is small and difficult to see on a smartphone.

First, let's join the Teams meeting from your mobile device as usual.

Tap the icon with three "..." at the bottom of the screen to display the menu.

Tap "Share" from the displayed menu.

Tap "Share whiteboard" to start the whiteboard.

If you click the "+" displayed in the lower right, the input menu will be displayed.

You will see several menus useful for input, such as "Ink" for handwriting input and "Text" for character input.

You can also enter figures, templates, reactions, etc. Enter characters and figures that match the situation and use them for your meetings.

If you want to stop sharing, click "

Four useful points for using the whiteboard in Teams

From here, we will look at some tips for using the whiteboard function in Teams meetings. prize.

You can use multiple colors when writing or drawing on the whiteboard.

There are 15 colors for each pen and highlighter, and you can adjust the thickness of each. You can also use “Rainbow” or “Galaxy” colored pens on the app whiteboard.

You can also set an arrow on the pen, which is convenient when you want to indicate the range.

There is also a function that allows you to draw a straight line by holding down the Shift key while inking, and a function that allows you to change what you have drawn into a shape. Even people who are not good at drawing diagrams freehand can draw diagrams that are easy to see.

Handwriting input may not be smooth if you do not have a device that supports pen input, or if you do not have a device that supports pen input.

Such a person can also enter characters using the keyboard.

You can enter just by selecting the "Text" menu and clicking where you want to enter. You can easily change the text color, modify the input content, and move the location, so let's make use of it.

By using the reaction function, you can react easily like SNS. There are multiple reactions that are useful for meetings, such as "Like", "Check", and "Applause", and the size can be edited. In addition, there are plenty of templates that can be used not only for meetings, but also for learning and games. By writing in the template, you can create an easy-to-understand chart.

To name the whiteboards used in the meeting, return to the initial whiteboard screen (board gallery). Select the menu icon of the file you want to name and select "Rename" to name it.

Use whiteboards to facilitate communication

With Teams, you can share whiteboards during meetings. Even if the materials and charts cannot be prepared in advance, the participants can add what they need as they proceed, so the meeting proceeds smoothly.

In addition, you can share the whiteboards created in meetings and chats later, so you can use them as meeting minutes.

The Teams and whiteboard integration function works like a whiteboard in a real conference room. If you have the opportunity to use Teams at work, please take advantage of it.